How to Write a Thank You Note After a Job Interview

After a job interview, it’s important to show appreciation and thanks. How do you write the perfect thank-you note? A little research and preparation goes a long way..

The “thank you email sample” is a way to show your appreciation for the interviewer after the interview. It will help them remember who you are and what you can do.

While it’s possible to get away with not sending or emailing a thank you letter after a job interview if you’re the right applicant in the perfect landing position, some hiring managers consider not receiving one a deal breaker. In fact, according to a CareerBuilder poll, 86 percent of hiring managers believe that failing to write a thank you letter demonstrates a lack of follow-through. That’s not a trait you want connected with you while you look for new employment.

There’s no reason not to write thank you cards after a job interview since they’re so simple to write. We’ll teach you how to do it below.

Is it better to send an email or a letter?

Handwritten notes are excellent (see below), but in today’s immediate world, you must also send a message that reaches the hiring manager within a few days.

You should write a thank you email within 24 hours; I recommend sending it the night before. That way, the hiring manager sees it that night (or first thing in the morning) after a bunch of interviews. Don’t submit it right after the interview, or even within a few hours; you’ll come out as desperate.

A handwritten message may also be useful, but only as a supplement to an email. You virtually never need to send a handwritten thank you letter; a digital message will suffice. That said, it’s a lovely little touch that will help you stand out from the crowd. “Thank you again for the opportunity to discuss the [job position] role at [business name],” a little, straightforward message is appropriate, particularly because you’ve previously sent an email: “Thank you again for the chance to discuss the [job position] role at [company name].” It was a delight, and I’m certain I’d be a good match. I eagerly await your response.”

Send it the day after the interview so that it reaches them in a few days and your name is still remembered; if you wait any longer, you risk losing name recognition.

A Few Pointers

Begin with a brief, yet rather formal, thank you. Don’t attempt to seem cool and casual by saying something like, “Hey Bob, wonderful talk yesterday.” Thank you very much.” Maintain a professional demeanor, erring on the side of formality (though first names are OK once you’ve met the individual).

Make it unique and personal. Bring up anything the interviewer said; maybe you’ve been thinking about one of their responses to a question you asked at the end, or they highlighted a feature of the position that you weren’t aware of but are enthusiastic about. It will seem as though you are sending a boilerplate letter if you use a generic thank you. That’s something you don’t want to happen. (Even if that’s what you’re doing the most of the time.)

Reiterate your credentials and experience. It may seem like you’ll be composing a long letter. This is not the case. All of these points should be no more than 1-2 sentences long. “I was happy to learn about your usage of [software]; I’ve been using it behind the scenes for years at [X firm] and I know I’d be able to hit the ground running and contribute my knowledge to [company you interviewed with],” you may say.


If the hiring manager brought up a problem or pain point you weren’t aware of (they don’t discuss these things in job descriptions, but they could in an interview), address it as well, explaining how your addition to the team will help alleviate those issues.

Attach/send any information that was discussed during the interview. During an interview, the hiring manager may bring up an example of your prior work or state that they would want to see a sample of your work (particularly in writing/design/creative professions). Maybe they didn’t ask for references previously, but after interviewing you, they decided they wanted to see them (which is a positive thing!). Attach the samples, references, or anything else that came up in your thank you note.

Following a job interview, here’s an example of a thank-you email to send.

Hello, Kristin.

Thank you for the opportunity to speak with you yesterday. It was a pleasure speaking with you, and I am grateful for your consideration of me for the post of [position/title].

As we mentioned, I’ve recently completed numerous non-traditional marketing initiatives, and I’m convinced I’d be able to do so with [X firm you’re interviewing with].

I’m delighted to answer any more questions you may have, and I’m looking forward to this chance. I’m certain that my expertise will assist you in reaching out to a new audience of clients.

I anticipate to hear from you before the end of the week, as we discussed earlier today. I’ve sent the sources you requested.  

Thank you once again,


[contact information]


Keywords: writing

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The “best thank you letter after interview 2020” is an important step in the job search process. It helps to show your appreciation for the interviewer and their time.

Frequently Asked Questions

What do you say in a thank you note after an interview?

A: Thank you so much for the interview. I hope we will continue to work together in the future!

How do you express gratitude after an interview?

A: Thank you for your time, it was a pleasure.

How long should you wait to write a thank you note after an interview?

A: It is best practice to wait a few days before writing the thank you note. This gives your interviewer time to enjoy their new interviewee and gives them time to digest what they have been told as well, making it seem more genuine for both parties

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