EverNote is a popular note-taking app that has become synonymous with productivity. On the other hand, it often gets bogged down by user interface quirks and poorly designed apps for Windows or iOS devices. This article will explore ways Evernote can improve to make life easier for its users.,
This is not a paid post, as previously stated. We got no compensation from Evernote for this article and have never talked with anybody from the company. Despite the fact that we included this disclaimer below, we thought we’d include it here as well since some people missed it and claimed this suggestion was paid for. Again, we’re merely app users who honestly believe others will benefit from it as well. Scouting’s honor
At AoM, we don’t discuss much about the particular instruments of current productivity. We’re more interested in principles, skills, attitudes, and the like. But every now and again, we stumble across something so beneficial that we just must share it.
Then there’s Evernote. It’s a mobile app that works with your phone, tablet, PC, and even your Moleskine notebook. It’s exactly what the name implies: a note-taking, PDA, pocket notepad, to-do list, and so on program. Evernote has the advantage of instantly syncing across all of your devices and OS systems. Never misplace another post-it note, scrap of paper, or notepad with vital information. You’ll also be able to transform your desk from a tangle of notes and files into a centralized digital repository.
The software is divided into two sections: notebooks and notes. As if that were actual life. You make a notebook for a certain subject or topic, then fill it with notes. Apart from the fact that it syncs across devices and operating systems, Evernote has a few unique features:
- The ability to share whole notebooks and notes with classmates, colleagues, family, and others.
- The ability to shoot photographs and attach them to a letter directly from the app.
- The ability to record voice memos and audio directly from inside the app and attach them to a note.
- Any note may have files (spreadsheets, pictures, and documents) attached to it.
- Optical Character Recognition technology allows you to scan text in a picture.
- You may use the app to establish reminders for yourself for different chores, objectives, and projects.
- The ability to build virtual to-do lists using checkboxes.
- The ability to automatically sync across all devices, allowing you to view your notes even while you’re not connected to the internet. (In the free edition, this functionality is rather restricted.)
- Best of all, it’s completely free! There is a paid edition with a few more features, but the free version has all you need.
Evernote has been around for over five years, and although the AoM team has toyed with it in the past, Brett and I have now become full-fledged Evernote enthusiasts. Before we go any further, we should clarify that this is not a sponsored piece and that we have no relationship with Evernote. We just adore the software and believe that any male would profit from its use.
Even just a handful of the suggestions below can help you become a more productive guy. Also, please share your own Evernote-related ideas in the comments!
1. Keep a time log. The very basic (but not often easy) chore of tracking how you spend your time is one of the most efficient productivity strategies available. Checking email, working on a spreadsheet, going to a sales meeting, even wasting 15 minutes on Facebook. You’ll frequently realize how much time you’ve squandered towards the end of the day. There are computer applications that will monitor your time for you, but in our experience, they don’t track it precisely enough to be useful. Stop and make a note of what you’ve just done every 15 or 30 minutes using Evernote to monitor your productivity. It may seem to be a lot of effort at first, but after a week, you’ll have a clear picture of how you spend your time.
2. Write your significant other a letter. While they’re separated, many husbands and wives like exchanging instant chats, texts, and emails. Another alternative for delivering your messages is to use Evernote. Make a joint note with your partner and exchange notes throughout the day. It’s less intrusive than texting and more private than emailing (particularly if it’s a work address).
3. Keep a journal. Did you complete our 31-day challenge and decide to keep up your journaling habit? If that’s the case, Evernote could be a nice digital choice for keeping track of your entries. Create a writing notebook and a new note for each day (or entry). You can even make a template (like Michael Hyatt’s) so you can use the same daily prompt every day and not have to come up with fresh journaling topics every day.
4. Take notes in the book. While you’re reading, use Evernote to write down your favorite quotations and comments and queries. Create a notebook for your book notes, and use labeling to separate fiction from nonfiction, business from classics, hobbies from hobbies, and so on.
We’ve also discovered a wonderful tip for collecting and organizing any highlights you generate using Amazon Kindle devices or applications. You may access every highlighted passage you’ve created in any book you’ve read on any Kindle device or app by going to kindle.amazon.com and clicking “Your Highlights” at the top of the page. You may click a book title to see all of your highlights and notes from that book, then copy/paste them into Evernote manually or use the web clipper to do it for you. This function comes in helpful while researching for college papers or professional tasks, and it even enables you to utilize long quotations without having to transcribe them. You’ll be able to thank us afterwards.
5. Work together as a team. At AoM, we utilize Evernote in this manner. Because our team is split between two locations (Denver and Tulsa), we don’t have a physical whiteboard that we can all view every day. Evernote comes in handy in this situation. We use shared notebooks mostly for blog ideas and research, but there are no limits on what you may do with them.
6. Gift suggestions If you’re anything like me, you’ll think of a great present idea for a loved one, scribble it down on a sticky note, and then forget it less than a week later. Make a notepad with a separate page for each member of your family. Share messages with your wife for your kids, your wife for your kids, and so on. Never lose a wonderful gift idea again by bouncing ideas off one other. As an added benefit, make a wish list for yourself and share it with your family; they’ll never run out of ideas for you.
7. A shopping list. For meal planning and shopping lists, our family passes through countless pieces of paper. The majority of the time, they are misplaced. Make a weekly list in Evernote and share it with your wife or housemates to ensure that everyone is on the same page. Instead of risking forgetting anything and having to return to the store, you may individually add things to the list as you think of them.
8. Save intriguing articles and other information for later. Use the Evernote web clipper to store all of the stories and amusing links you want to read later but won’t have time to read throughout the day. So you noticed the most recent story on AoM while you were at work but didn’t have time to read it right away? Save it to Evernote with a simple button press; you can listen to it on your bus journey home, even if you don’t have access to the internet.
9. Make a list of your garment sizes and dimensions. Many men I know have trouble remembering their clothing sizes, particularly when it comes to formal attire with precise numbers. Make sure you’re correctly measured and keep track of the results in Evernote. You’ll know precisely what you need when you go shopping. You may also take note if you notice that specific brands suit your physique differently.
10. Keep track of your objectives. Make a notepad to keep track of your yearly objectives. Create a note for each objective in that notebook, then use that note to make action items, next actions, and progress updates. Check it once a week (or even daily) to make sure you’re on track.
11. Rolodex on a computer. Make a photo album of all the business cards you collect. The content of the cards will be read by Evernote’s OCR (optical character recognition), allowing you to search for names and titles when you’ve forgotten anything.
12. Keep track of your money. While other programs (such as Mint or your banking app) will keep better track of the details of your daily money, Evernote may be used to photograph work receipts or major expenditures, classify them correctly, and eliminate the need to retain shoeboxes of receipts.
13. Create a master food plan and keep a notebook. If I do so so myself, this is a really inventive concept. My wife and I have a hard time remembering what’s in our wheelhouse and what we enjoy when we’re attempting to meal plan (we plan a week at a time). We’ll need a master list of meals that we’ve prepared and loved. Do you see where I’m heading with this? Create a master meal list in Evernote, make notes on what went well and what didn’t, and you’ll never be caught wondering, “What should we have for dinner?” again.
14. Keep a weight/fitness diary. Year after year, the most popular New Year’s resolutions are diet and fitness. And for good reason: we need to get our butts off the sofa in this great nation. Unfortunately, most individuals abandon their New Year’s resolutions between 45 and 60 days after the first of the year. Keep a daily log of your weight, what you ate, and any activity you did to help you stay motivated. There are multiple advantages to maintaining an eating record, the first of which being that persons who keep a journal lose roughly twice as much weight as those who do not. It’s also completely free.
15. You should write a book. Writing a book is a great way to hone your wordsmithing skills. Make use of Evernote! Every writer knows that the finest ideas come at the most inconvenient times: in bed, on the train, on a run, and so on. Rather of attempting to recall these bursts of inspiration until you have a suitable time to write them down, jot them down right now! While a pocket notepad can suffice, you run the danger of losing your notes. Also, Evernote allows you to take your notes with you everywhere you go, which is a huge plus.
16. Record voice memos for yourself. If you can’t write in a note while driving or walking, utilize Evernote’s voice note tool to record yourself a message. You may then send it to yourself, ensuring that you don’t forget to purchase flowers on your anniversary.
17. Take notes during interviews or other key gatherings. We do a lot of interviews for articles for AoM. When they’re phone interviews, we’d want to be able to record them so we can transcribe and pick out the highlights afterwards. Use Evernote’s recording function instead of paying for an app on your phone or PC. It works pretty well, and if you record on your phone (just make sure it’s on loudspeaker if you’re recording a phone conversation), you can just open the computer and have it ready to transcribe when you’re ready. Evernote will even transcribe the audio for you if you have an Android smartphone (this also means the feature is likely soon coming to other platforms as well).
18. Organize your to-do list into a master list. Why not store your to-do list in one location rather than strewn around with sticky notes? You may also make a to-do list with separate notes for your various responsibilities, such as employee, spouse, enthusiast, parent, and so on. Make it even more user-friendly by using the checkbox function.
19. A to-do list that serves as a distraction. This version of the to-do list is similar to the one above, but it’s designed to keep you focused on your task rather than perusing the limitless depths of the internet. We highlighted in our piece on focus exercises that it takes an average of 25 minutes to return to work after being distracted online. Use Evernote as a distracting to-do list to avoid this from occurring. We’ve all been there: we’re working away when something comes to mind (“What was that firm I watched on Shark Tank last night?”), we go online to check it up, and suddenly we’re lost in the rabbit hole of the internet. Instead of immediately opening a new tab to check anything up, file it in Evernote and return to it during one of your regularly planned breaks (you are following the Pomodoro Technique, right?)
20. Honeymoon to-do list If you’re feeling brave, make and share a honey-do list with your wife in the spirit of to-do lists. She may add tiny tasks around the home that she wants you to do, and you won’t have to worry about being punished for forgetting to repair the toilet. We can keep this suggestion between you and me if you don’t like the honey-do list (I don’t mind fiddling around the home on weekends).
21. Keep your insurance policy information and phone numbers with you at all times. I had to scurry around the house and look online to get our policy information and rep’s phone number when an errant vehicle drove through our front yard fence a few months ago. I remembered what I had learnt and made a note of it in Evernote. You’re not keeping anything too personal with simply a policy number and a phone number.
22. Itinerary and information for your vacation. Although the Kayak app does a decent job of this, why not use Evernote to save all of your information in one place? Kayak also only saves your bookings automatically; you can’t add notes or remarks on things like a friend’s trip or restaurant recommendation. Keep a note of your hotel bookings, flight details, and vehicle rental confirmations, for example. Make a list of restaurants, event ideas, tourist places, and other activities you intend to do with your family.
23. A bucket list is a list of things that you want to do before you die. This is similar to your objectives journal, but it is more of a list of life ambitions. Instead of reading this note every week or every day, do so every few months or perhaps once a year to assess how you’re doing on any larger goals you’d want to achieve in the future.
Notes from class/meeting 24. Everyone I knew in college (including myself) appeared to have had a hard drive fail, resulting in the loss of important notes and papers. Protect yourself by utilizing Evernote to keep track of your notes and even compose initial versions of papers, so that if they go missing, you’ll have something to show for it. It’s also simple to share with classmates or colleagues who missed a lesson or meeting.
25. A little notepad. While I still prefer my traditional pocket notebook, I still have a note in Evernote labeled “Notes.” When I don’t have my paper version with me, this serves as a kind of dumping ground for anything comes to mind. It’s simply too simple. Always available, always synchronized across devices…
Organization of resources is number 26. If you’re working on a huge project, you’re probably dealing with a lot of various resources: papers, links, spreadsheets, meeting notes, and so on. Keeping everything in an Evernote notebook can help you stay organized. It’s especially useful since you can share it with the rest of the team and stay on the same page at all times.
27. Remind yourself of what you want to accomplish. At first glance, this sounds a bit odd; why would you need to remind yourself to do something you want to do? It’s mostly due to the fact that people are forgetful and sluggish. Use the reminders tool to send yourself a morning wake-up call with a motivating message like, “Get off your butt and GO FOR A RUN!” or, “Sleeping in is for the weak, go work on your book!” Choose a few items that are most essential to you and use Evernote to keep track of them.
28. Make a list of DIY projects you want to tackle. Keep a DIY/Projects journal and photograph the great things you see that you want to do. Take a picture of a repaired axe when you see one in an antique shop, and you’ll remember to check up how to restore an axe on AoM. Alternatively, if you notice something you’d want to accomplish online, such as make a shoe shine box, use the Evernote web clipper to store it for later, and you’ll be inspired for years.
29. Research your ancestors. Evernote may serve as a convenient genealogical notebook. Old family portraits, birth/death certificates, immigration paperwork, and even family tree charts and PDFs may all be scanned in. You may use your phone to capture audio interviews with grandparents or even long-lost relatives. When you come across fresh morsels of family information, instead of carrying around a bulky notebook, jot them down in Evernote.
30. A commonplace book is a book that contains a collection of random facts. This is possibly the most useful feature of Evernote. While the commonplace book is no longer as popular as it once was, it was very popular from the 17th to the early 20th century. It was essentially a tangible book in which you kept track of anything you didn’t want to forget. Recipes, poetry, lines you liked, works of literature that appealed to you, lessons gained in college, quips passed down from grandfather and dad…anything that piqued your attention might be saved in your commonplace book for later use. While the information era has largely rendered the practice obsolete, there are still certain advantages to preserving this sort of “book.” Use Evernote as a modern-day encyclopedia. Use tags to make your book even more searchable, so you don’t have to go through pages and pages of information on your computer.